Announcement on the Selection of Service Providers for Dehehantong's Relocation to a New Address and 20th Anniversary Celebration Project
In 2026, Shanghai DHHT Law Firm (hereinafter referred to as "the Purchaser") will witness a significant moment of office relocation and the 20th anniversary of its establishment. To ensure the high-quality organization of the firm's relocation ceremony and the 20th anniversary celebration, fully showcase the firm's 20-year development journey, professional accumulation and brand image, and guarantee the orderly organization and effective execution of the event, we are now publicly selecting event planning and execution service providers with relevant project experience and comprehensive service capabilities from the society. The relevant matters are announced as follows:
I. Project Overview
(1) Project Name: Relocation and 20th Anniversary Celebration of Shanghai DHHT Law Firm
(2) Purchaser: Shanghai DHHT Law Firm
(3) Activity Time: Mid to late December 2026 (The exact date is subject to the final notice from the purchaser)
(4) Activity Scale: It is estimated that the total number of participants will be over 600.
(5) Venue: The applicant shall provide multiple optional venue plans in accordance with the requirements of this announcement for the purchaser to compare and determine. For specific requirements, please refer to the second part of this announcement.
(6) Main Sections of the event: This event is planned to be combined with the law firm's relocation ceremony and the 20th anniversary celebration. It mainly includes guest sign-in, the relocation and opening ceremony, the 20th anniversary theme celebration, and dinner and exchange sessions. The specific arrangements will be subject to the final confirmed plan by the purchaser.
(7) Budget Amount: The budget for this project shall not exceed RMB 1 million (including tax). The final transaction amount shall be subject to the winning result and the contract signed by both parties. This fee should be the total all-inclusive price required to complete all services of this project, covering all costs such as event planning, venue, design and layout, equipment, personnel and related supporting services.
Ii. Service Content and Requirements
(1) General Requirements
Centering on the two major themes of the law firm's relocation ceremony and the 20th anniversary celebration, and in light of the characteristics of the legal profession, the brand image of Dehe Hantong, and its 20-year development journey, propose creative, recognizable, and executable activity themes, overall concepts, process designs, and implementation plans. The two activities are planned to be held at different times and locations on the same day. The plan should fully consider the overall arrangement in terms of venue conversion, time connection, personnel organization and on-site execution.
(2) Venue Selection and Recommendation
The applicant should, in light of the event scale of over 600 people and the multi-functional requirements such as sign-in, ceremony, celebration, and dinner, provide multiple (no less than 3) available venue plans located within Xuhui District, Shanghai, with suitable conditions. They should respectively describe the venue location, capacity, functional zoning, supporting facilities, available schedules, and quotations for the purchaser to select. The final venue shall be determined by the purchaser. The venue for the event should give priority to those with cultural and artistic characteristics, a sense of spatial design or a unique humanistic atmosphere, including but not limited to art Spaces, cultural venues and special event venues, and have corresponding supporting conditions for the event. The site should have convenient transportation and appropriate parking conditions. Based on the scale, theme and budget of the event, recommend suitable event venues and propose an overall space planning and visual design plan, including the design and arrangement of the main event visual, ceremony areas, sign-in and reception, brand display and other related Spaces.
(3) On-site Execution 1 Guest check-in
Design the check-in form and entry route, equip the check-in desk, check-in materials and guiding personnel to ensure that guests enter the venue in an orderly manner. 2 Relocation and opening ceremony: Cooperate to complete the process design, material arrangement and on-site execution of the unveiling and opening ceremony links. 3 20th Anniversary Theme Celebration: Responsible for the stage, lighting and sound, background visuals, process scheduling and on-site organization; 4 Dinner and communication: Cooperate to complete the catering arrangement, seating arrangement, dining route and communication area layout. 5 On-site coordination and emergency support throughout the event day.
(4) Supporting services
Include but are not limited to overall visual design (main visual, background board, sign-in wall, guidance signs, souvenirs, etc.), material production and arrangement, hosts and etiquette personnel, photography, videography and video recording, suggestions for programs or interactive segments, catering coordination, security and emergency response plans, etc. The specific implementation plan shall be subject to the confirmation of both parties after the selection.
(5) Creative Requirements
Suppliers can, in light of the characteristics of the legal profession, the brand positioning of the law firm, and the goals of the event, propose creative suggestions for the event format, process design, and on-site experience.
(6) Project Implementation and Security Assurance
Suppliers should have a complete project management and on-site execution mechanism, reasonably arrange the project schedule, and ensure that all work proceeds as planned. The construction of the event and the materials used should comply with relevant safety requirements. Suppliers should formulate necessary safety and emergency response plans based on the actual project situation, and do a good job in on-site risk prevention and handling of unexpected situations. Suppliers should, in accordance with the opinions of the purchaser, communicate, adjust and improve the planning and execution schemes as necessary. The overall plan should have good executability and be in line with the event theme, brand positioning and budget requirements. Without the consent of the purchaser, the supplier shall not subcontract the entire project.
Iii. Qualifications of Applicants
(1) Have the ability to independently bear civil liability, be an enterprise legal person or other organization legally registered and established within the territory of the People's Republic of China, and the business license (or registration certificate) is within the validity period;
(2) Possess the ability to plan and execute large-scale business and celebration events, have successful cases of similar projects (with a scale of over 500 people, or celebrations by law firms or professional service institutions), and be able to provide corresponding supporting materials;
(3) Possess a professional team, on-site execution ability and resource coordination ability commensurate with the scale of this project, and be capable of providing full-process services from the initial planning to on-site implementation. The main members of the project team must be current employees of the unit.
(4) It has a good business reputation and record of contract performance, and has no major illegal or disciplinary records in its business activities in the past three years.
(5) This project does not accept joint applications (if the purchaser has other requirements, the supplementary notice shall prevail).
(6) Possess other conditions required to complete this project.
Iv. Requirements for Registration and Preparation of Response Documents
(1) Registration Method:
Interested applicants are requested to submit the registration materials, prepare the tender documents and submit them before 18:00 on Monday, October 26, 2026, in accordance with the requirements of this announcement.
(2) Application Materials:
1. A fully completed and signed "Supplier Application Form"; 2. A copy or scanned copy of the business license of the enterprise, with the official seal affixed; 3. A certificate of employment of the project service team, with the official seal affixed; 4. Tender documents, with the official seal affixed.
(3) The tender documents should include the following contents:
1. A copy of the company profile and business license (or registration certificate) (with the official seal); 2. Performance proof of similar projects (key pages of contracts or cases, acceptance proof materials, on-site pictures or design drawings); 3. Project team configuration and introduction of key team members (The team leader and key team members need to provide social security proof); 4. Preliminary creative planning scheme (including activity form, process design, and on-site experience suggestions); 5. No less than 3 optional venue plans and corresponding quotations; 6. Overall quotation details (itemized, with the total price not exceeding 1 million yuan); 7. Service commitment, implementation guarantee plan, and safety emergency response plan; 8. Project cycle and deliverables list; 9. Other Materials Required by the Purchaser
(4) Submission Method:
The tender documents shall be submitted via email. The subject of the email should follow the format: "Selection of Dehehantong Relocation and 20th Anniversary Celebration Project - Supplier Name". Submission deadline: 18:00 on Monday, October 26, 2026. Email for submission of application materials and response documents: llqiu@dehehantong.com
V. Selection and Evaluation Method
(1) Evaluation Method
This project adopts a comprehensive evaluation method. The purchaser will, in combination with the tender documents submitted by the suppliers, conduct a comprehensive assessment of their business strength, planning schemes, site design, project execution and quotations, etc.
1.Business strength and project experience: Focus on examining the supplier's similar project experience, project team configuration and related service capabilities.
2.Overall planning and creative scheme: Focus on examining the theme of the event, creative conception, process design, and the alignment of the scheme with the brand positioning of the law firm and the theme of the 20th anniversary celebration.
3.Venue recommendation and space design: Focus on examining venue adaptability, space planning, visual design and overall presentation effect.
4.Project execution and Assurance: The key points to be examined include project schedule arrangement, on-site execution capability, resource coordination, risk control and outcome delivery arrangement.
5.Project quotation: The key points to be examined are the rationality, completeness of the quotation and its matching degree with the content of the plan. The quotation shall not exceed the upper limit of the project budget of RMB 1 million.
(2) Cooperation Description
1.The purchaser may, as needed, invite qualified suppliers to present their proposals or have further communication. The specific time and form will be notified separately.
2.The purchaser will determine the proposed cooperative suppliers based on the comprehensive review results and further negotiate with them on the project plan, service scope, quotation and contract terms, etc. The final cooperation shall be subject to the formal contract signed by both parties.
3.The materials submitted by the supplier should be true, accurate and complete. If there are false materials, significant omissions or other circumstances that affect fair review, the purchaser has the right to disqualify the participant.
4.This announcement is an invitation for the selection of project service providers and does not constitute a commitment by the purchaser that they must sign a contract or pay any fees. The relevant expenses incurred by the suppliers in participating in this selection shall be borne by the suppliers themselves.
5.The purchaser reserves the right to make reasonable adjustments to the activity time, process, service requirements and selection arrangements based on the actual situation of the project, and shall promptly inform the relevant suppliers.
Vi. Contact Information
Contact Person: Mr. Qiu Contact
Number: 18117115197
Contact Email: llqiu@dehehantong.com
VII. Other Matters
Any matters not covered in this announcement shall be interpreted by Shanghai DHHT Law Firm. If suppliers have any questions, they can consult through the above contact information. We welcome service providers with professional capabilities, creative levels and experience in executing large-scale events to participate in the selection and jointly present a moving ceremony and 20th anniversary celebration with Dehe Hantong that combines professional charm, brand characteristics and commemorative significance.
